Composing a New Email Message:
1. Click the "New" button on the toolbar.
2. Right-click on a sender (in the From column) in the Inbox, and select " New email" .
A new Compose tab is created and a blank compose page opens.
Depending on your email preferences, the blank compose page opens in a new tab (as shown above) or opens as a separate
To complete the email:
Enter hte email address of the person or persons eo whom you are sendin the message to the "To:" and "CC " fields. Either type he address into the field , or click the "To:" button to search through your contacts or the global address list.
Add Bcc addresses (if necessary) by clicking Show BCC Field on the compose header.
- Enter the subject of the email in the Subject field. Type the body of the email in the text area below the formatting icons.
From the compose toolbar
- Click Spell Check Button to check the spelling in the message.
- Click " Add Attachment" button to add an attachment.
- Click the " Options" button and select Request Return Receipt, if you want to be notified if the message is opened.
Note: The recipient must have Return Receipt enabled in their account before you will receive a notice.
- Click the "Send " button to send the email.
To send an email at a later time from the drop down menu:
1Click the" Send Later " button. Specify the message send time and click OK.
Click "Save Draft" to save the message as a draft (to send later). The message is saved in the Drafts folder.
To retrieve a draft, open the Drafts folder and click on the message. You can compose and send the completed message as normal. When sent, the message is removed from the Drafts folder.
6. Click Signature to select a signature you have defined for use in this message.
You can attach any file on your file system that you can find using Browse.
You can open any file attachment directly from your mailbox, provided that you have the right application and the extension is not blocked by your administrator.
If the file type is one that is supported by the installed software on your computer, you can typically double-click the file and your computer automatically launches the right application for reading that file.
Computer viruses are often spread through file attachments. Therefore, system administrators might block incoming email containing certain types of attachments, often with the extension .EXE or .ZIP as part of their filename. If you send an email message to someone whose email system has been configured to block certain types of attachments, you might not receive any notification if the email was blocked.
Add an Attachment to a Message
You can attach documents, spreadsheets, pictures, slide shows, and other types of files to an email message.
1. Compose the email message.
2. Below the Subject field, click Attach and select My Computer.
3. Select the files and click Open. The file names displays below the Subject text box.
4. Click Send to send the message and the attachments.
Note: Recipients must have the appropriate software to open the file. Common file formats, such as text files, HTML files, and images such as GIF or JPEG files, can be opened in a variety of programs.
Add Attachments Using Drag and Drop
You can easily add an attachment to an email message by dragging the file from a folder into your email.
1. Select one or more files and hold down the cursor on the file(s) to be attached.
2. Drag the files to the message header area and release the cursor. The file names are displayed in the header.
Removing an Attachment
To remove an attachment, click the x in the attachment bubble.
Attaching Files to Your Message
Email messages can include attachments. You can attach documents, spreadsheets, pictures, slide shows and other types of files.
1. Compose the message as described in Composing a new email message.
2. Click Add Attachments. A new pane displays, allowing you to upload up to 10 attachments.
3. To upload a file, click Browse... to locate the file.
4. Select the file and click Open.
5. Upload additional attachments in the same way.
6. When all the attachments have been added, click Done. The attachments are listed under the subject line.
7. When the message is ready to be sent, click Send to send the message and the attachments.
Note: Recipients of your mail message must have the appropriate software to open and read the file. For files created in commonly used packages such as Microsoft Office, other users on a typical desktop system will be able to open them. Common file formats such as text files, HTML files, and images such as .GIF or .JPG files can be opened in a variety of programs. However, it depends on what type of system the user is on.
Adding Your Signature Automatically
You can create signatures for your email messages. Your signature can include your name and additional closing text to the maximum number of characters that your account allows. For example, your signature could read:
For example, your signature could read:
John Smith Vice President of Engineering Widgets Division Acme Corporation, Inc. 303-555-1212 x111 firstname.lastname@example.org
If you create multiple identities, you can create multiple signatures and assign them to different addresses.
1. Open Preferences and select the Signatures tab.
2. Click Add Signature.
3. In the Signature Name text box enter your signature and identifiable name. This is not your signature, but a name to identify the type of signature. For example, you can have a signature name as "Formal" to describe that this type of signature includes your name, title, company name, etc.
4. In the Signature text box, enter the signature information exactly as you want it to appear in your messages. A logo or link can be added to the signature.
5. Click Save.
6. Go to the Accounts tab to select which signature to display in your messages by default. In Primary Account Settings, Signature field, select the signature name created in step 3.
Managing How Email is Displayed
You can view your email messages as either Messages or as Conversations.
To change how messages are grouped:
Go to the Preferences > Mail tab and change Group mail by option.
Note:You can also view messages in a three-pane view, with the Reading Pane on the Left.
Email Grouped as Messages are displayed with the most recent message first in your email folders. Unread messages are shown in bold. When you review the message line, you can see who the message is from, whether there is an attachment, the subject of the message, in which folder the message is saved, the size of the message, and when it was received. If messages have a flag enabled or tags, these are also shown.
If you group mail by conversations, your messages are grouped by subject. A conversation is a group of messages that have the same subject. If the subject is changed, the message is not included in the conversation.
The subject displays only once in the Conversation pane. The number of messages in the conversation is displayed in parentheses after the subject. When new email comes in, the conversation is moved to the top of your email messages. The sender list displays the names of the last eight participants in the conversation. Conversations containing unread messages are shown in bold.
Double-click the conversation to display the messages within the conversation. Click on a message to display its contents in the Reading Pane below.
In the message toolbar, you can click the icon to display the message in a new window.
All messages related to the conversation are displayed, even if the messages are stored in other folders. The Folder column shows the folder where the message is stored. Conversations do not continue indefinitely. If the last message in the conversation is 30 days old or older, messages sent with the same subject begin a new conversation.